Careers and Internships at PHR | Accounting Associate

Accounting Associate

For more than 30 years, Physicians for Human Rights (PHR) has used science and medicine to document and call attention to mass atrocities and severe human rights violations. PHR, which shared in the 1997 Nobel Peace Prize for its work to end the scourge of landmines, is poised for even greater growth and impact. As part of that strategy, we are very excited to be recruiting committed activists with a passion for human rights.

One such role is that of the Accounting Associate. Working as part of a three-person team in the Finance Department, the Accounting Associate will be responsible for the successful day-to-day management of various accounting functions including grants management, payroll, A/P, A/R, and general ledger accounting.

Reports to: Controller

Location: Headquarters New York, NY

Responsibilities

  • Create, process and import General Journal entries.
  • Book payroll, fringe benefits, deposits, online transactions, and credit card transactions; serve as liaison with the payroll and 403b plan providers regarding taxes and remittances to benefits vendors.
  • Work closely with the Development team to reconcile monthly donor revenues.
  • Process Accounts Payable and Accounts Receivable transactions, including the generation and tracking of invoices.
  • Review and prepare journal entries for all grant related activities; track receipts and create grant release entries.
  • Process payments in Accounting system MIP, including check payments, ACH, and wire transfer payments.
  • Prepare and transfer batches from the Concur system to MIP accounting system.
  • Reconcile monthly bank statements.
  • Manage the prepaid expenses record keeping and reconciliation.
  • With the Controller, conduct new and ongoing training for finance on-boarding for new staff; and support local and regionally-based staff on updates in financial policies.
  • Assist staff with Concur expense reports, advance and reimbursement request and reconciliations.
  • Update Chart of Accounts in MIP and Concur.
  • Assist Controller with field office finances.
  • Assist Controller with completion of all monthly, quarterly, and annual reports including departmental, program, project, and grant reports.
  • Assist for completion of annual Form 990.
  • Assist of the preparation for annual audit and funder specific audits.
  • Maintain departmental records and systems.
  • Other duties as assigned.

Qualifications

  • Bachelor’s Degree in Accounting or Finance, or a related field. In lieu of relevant degree, additional work experience (2 years+ will be accepted) U.S bachelor’s degree (or its foreign equivalent) are both accepted.
  • 1-2 years experiences in accounting, financial management, or business, preferably at a non-profit organization.
  • Knowledge of GAAP.
  • High level of proficiency with the entire MS Office suite, especially Excel
  • Excellent organizational skills and attention to detail.
  • Exceptional interpersonal skills, flexibility, and ability to work collaboratively.
  • Experience with MIP accounting software and/or Concur preferably.

Skills

  • Excellent communication and interpersonal skills with strong attention to detail and a strong sense of customer service.
  • Strong organizational and analytical skills, with ability to proactively identify and resolve problems in a timely manner.
  • Ability to maintain confidentiality, exercise good judgment and discretion at all times.
  • Ability to prioritize and work under deadlines.
  • Ability to work both independently and as a member of a team.
  • Interest in human rights desirable.

Salary and Benefits

This is a full-time position located in New York City and is an in-office-based role (not remote.) Salary is commensurate with experience. PHR offers comprehensive employer-paid benefits, including medical, dental, disability, and life insurance, a retirement savings plan, and generous vacation.

How to Apply

Please email cover letter (with salary requirements) and resume to resumes@phr.org. Please include the job title of the position you are applying for in the subject line of your email. Kindly indicate where you saw this job posting in your cover letter.

Physicians for Human Rights is an equal opportunity employer committed to inclusive hiring and dedicated to diversity in its work and staff.