Careers and Internships at PHR | Grants Manager

Grants Manager

Physicians for Human Rights (PHR), which shared in the Nobel Peace Prize in 1997, is a U.S.-based international advocacy organization working at the intersection of medicine, science, and law. With a global network of thousands of medical, scientific, and legal experts, PHR uses the power of medical and scientific evidence to document human rights and humanitarian law violations and prevent abuses, protect survivors, and promote justice and universal human rights for all.

Building upon its highly respected place in the field, and supported by a committed and talented team, PHR seeks a Grants Manager.

Work Authorization: Applicants must be authorized to work in the United States.

Location: Headquarters, New York, NY 

Reports to: Director of Finance

Organizational Overview

Physicians for Human Rights was founded in 1986 by five physicians who were united in the belief that health professionals, with their specialized skills, ethical duties, and credible voices, are uniquely positioned to prevent harm and promote respect for human rights. Since its founding, PHR has built a long and distinguished record of accomplishment by conducting groundbreaking investigations and advocacy, in concert with strategic partners.

PHR’s approach includes extensive documentation of the use of illegal and inhumane weapons in armed conflicts, attacks on civilians, and the physical and psychological impacts of torture and sexual violence as a weapon of war. Other core activities include protecting the rights of those seeking asylum in the United States, the human rights implications of the COVID-19 pandemic, and halting attacks on medical facilities and frontline health professionals.

With its dedicated staff of approximately 50 people, dozens of interns, consultants, and thousands of volunteer experts, Physicians for Human Rights:

  • Produces evidence about human rights violations based on medical science, research, investigations, and forensic documentation that supports prosecution of perpetrators in local, regional, and international justice settings;
  • Trains and supports medical, law enforcement, legal, and justice professionals in conflict and post-conflict regions to document torture, sexual violence, and other violations so that there is an evidentiary foundation for prevention, protection, justice, and redress for these crimes;
  • Works with medical associations and individuals to reinforce the highest standards of medical ethics and uphold their professional obligation to “do no harm”;
  • Defends medical professionals when they are harassed, attacked, or jailed by authorities for carrying out their professional obligations;
  • Corroborates the human rights abuse claims of people fleeing government-sanctioned persecution and torture through a network of more than 2,000 medical professionals who conduct physical and psychological examinations of U.S. asylum seekers; and
  • Advocates for human rights policy reforms globally and for robust responses to rights violations from local and national governments, regional bodies, and the United Nations.

Role Description

The grants manager will be a key resource to senior staff, responsible for monitoring programmatic and financial grant/funder commitments, and related reporting; aid in general financial forecasting and modeling; and institute best practices in these areas.

The grants manager is responsible for monitoring all budgets, grants planning and allocations, and grant budget to actual reconciliations. The manager can take complex information and financial data and synthesize it for both finance and non-finance audiences. In addition, the manager works accurately on details while considering and appreciating the bigger picture. The manager will review and cross-check work to ensure accuracy while managing multiple tasks and meeting firm deadlines. The ideal candidate enjoys building complex financial solutions to meet data tracking and monitoring needs and aiding senior management in informed decision-making.  

Responsibilities

  • Assist with PHR’s annual organizational budget development process and track the budget in the accounting system.
  • Forecast the organizational budget based on actual expenses and up-to-date projected costs.
  • In partnership with development and program staff, develop financial budgets for grant proposals for a variety of funders including private foundations, government, and corporate grants, for final approval by the Director of Finance.
  • Develop and maintain a detailed system for financial accounting and reporting of expenditures in compliance with grant and project requirements and deadlines; when necessary, propose budget re-alignments.
  • Lead the grant to kick off meetings for newly awarded grants; prepare and disseminate necessary materials for the call.  
  • Review grants and ensure that appropriate staff is familiar with all relevant contractual requirements to ensure compliance; help program staff monitor their spending progress to ensure funds are spent on time, and by grant agreements and deadlines; report any significant variances with supporting analysis to the Director of Finance promptly.
  • Prepare and disseminate monthly grant budget versus actual (BvA) reports to program budget owners, with analysis notes necessary to help the program better understand the grant’s spending performance vs plan and determine action steps.   
  • Review and approve monthly credit card transactions and select monthly expense reports, to ensure proper coding and compliance via Concur. 
  • Participate in the monthly financial closing process to ensure correct coding in the accounting system.
  • Maintain the staff salary allocations and ensure proper recording in the accounting system. 
  • Review vendor requisitions to ensure alignment with grant budgets and compliance with contractual requirements.
  • Review travel/meeting/conference budgets before events to ensure cost containment and compliance with grant agreements; elevate any concerns to the Director of Finance as appropriate.
  • Review and with the Director of Finance’s oversight, allocate consultant expenditures to the appropriate funding source(s) before engagement.
  • Maintain complete, accurate, electronic consultant and grant contract databases; maintain hard copies when necessary.
  • Track grants denominated in foreign currency for available funding due to fluctuations in foreign exchange rates. 
  • Ensure that federal grant budgets align with the Negotiated Indirect Cost Rate Agreement (NICRA) rate and comply with federal guidelines and restrictions.
  • Aid in annual outside audit preparation and when applicable, A133 audit participation/readiness.
  • Support Director of Finance with workflow and process improvements in grants management and other finance functions.
  • Perform other tasks as assigned. 

Qualifications of the Ideal Candidate

  • Bachelor’s degree in Accounting, Finance, or a related field, or satisfactory equivalent of education and/or experience.
  • Minimum five years progressive experience in grants and/or budget management and financial analysis in a non-profit setting.
  • Knowledge of financial reporting software, and experience with MIP Abila, Sage Intacct, Bill.com and Concur preferred.
  • Experienced computer user familiar with Microsoft Office applications; advanced Excel skills mandatory.
  • Experience with US State Department grants and foreign government grants highly desired.
  • Self-starter who shows initiative and is skilled in anticipating needs and potential issues.
  • Outstanding financial management and analytical skills.
  • Creative with the ability to develop systems to manage multi-year grants across multiple funders and programs.
  • Mature, adaptable, resourceful, and detail-oriented with the ability to work both independently and as a member of a team.
  • A good sense of humor is a plus.
  • Excellent interpersonal skills, including the ability to work with staff at all levels, and represent the organization tactfully and diplomatically.
  • Able to plan efficiently, organize, and manage complex multiple projects simultaneously with limited supervision or direction, while meeting deadlines.
  • Commitment to administrative financial protocols, policies, and confidentiality.
  • A commitment to human rights is essential.

Salary and Benefits

This is a full-time position located in New York City and is an in-office-based role (not remote). Salary is commensurate with experience. PHR offers comprehensive employer-paid benefits, including medical, dental, disability, and life insurance, a retirement savings plan, and generous vacation.

How to Apply

Please email cover letter and resume to resumes@phr.org. Please include the job title of the position you are applying for in the subject line of your email and where you saw this job posting in the email body.

Physicians for Human Rights is an equal opportunity employer. We recruit and hire without regard to race, national origin, religion, gender identity, sexual orientation, prior conviction, arrest history, disability, marital status, veteran status, or age.