Physicians for Human Rights (PHR), which shared in the Nobel Peace Prize in 1997, is a U.S.-based international advocacy organization working at the intersection of medicine, science, and law. With a global network of thousands of medical, scientific, and legal experts, PHR uses the power of medical and scientific evidence to document violations of human rights and humanitarian law, prevent abuses, protect survivors, and promote justice and universal human rights for all.
Building upon its highly respected place in the field, and supported by a committed and talented team, PHR seeks a Grants Manager.
Work Authorization: Applicants must be authorized to work in the United States (if US-based).
Location: United States or Kenya
Reports to: Director of Finance
Physicians for Human Rights was founded in 1986 by five physicians who were united in the belief that health professionals, with their specialized skills, ethical duties, and credible voices, are uniquely positioned to prevent harm and promote respect for human rights. Since its founding, PHR has built a long and distinguished record of accomplishment by conducting groundbreaking investigations and advocacy, in concert with strategic partners.
PHR’s approach includes extensive documentation of the use of illegal and inhumane weapons in armed conflicts, attacks on civilians, and the physical and psychological impacts of torture and sexual violence as a weapon of war. Other core activities include protecting the rights of those seeking asylum in the United States, the human rights implications of the COVID-19 pandemic, and halting attacks on medical facilities and frontline health professionals.
The Grants Manager will be a key resource to senior staff, responsible for monitoring programmatic and financial grant/funder commitments, and related reporting; aid in general financial forecasting and modeling; and institute best practices in these areas. This role is based in the United States or Kenya. For applicants in Kenya, working hours will closely mirror US-Eastern Standard Time.
The Grants Manager is responsible for monitoring all budgets, grants planning and allocations, and grant budget to actual reconciliations. The manager can take complex information and financial data and synthesize it for both finance and non-finance audiences. In addition, the manager works accurately on details while considering and appreciating the bigger picture. The manager will review and cross-check work to ensure accuracy while managing multiple tasks and meeting firm deadlines. The ideal candidate enjoys building complex financial solutions to meet data tracking and monitoring needs and aiding senior management in informed decision-making.
- Collaborate with the project teams to develop comprehensive and accurate budgets for grant proposals.
- Ensure that grant budgets align with the project’s objectives and meet the funders guidelines and restrictions.
- Regularly review grant budgets to monitor expenses, variances, and available funds.
- Prepare and submit timely and accurate financial reports to funders as required by the grant agreement.
- Conduct budget vs. actual analysis and provide recommendations to senior leadership to support financial decision-making and project management.
- Organize and maintain all financial records (including confidential information), reports, and supporting documentation required for audits related to grants.
- Collaborate with external auditors during the annual audit or grant-related audits to ensure compliance.
- Assist in the process of grant renewals or extensions, including preparing budget revisions and supplementary funding requests.
- Maintain a schedule of all grants receivable and collaborate with the Finance team to develop cash flow projections.
- Work with the project teams to develop and monitor staff time allocations.
- Work with the Finance Director to develop overhead rates.
- Responsible for tracking and coordinating projects that have multiple funding sources.
- In collaboration with the Development team, maintain a master calendar of all grant reporting.
- Collaborate with the Development team in the maintenance of all financial grant documentation.
- Serve as the liaison between Finance, Development, and Program teams.
- Take the lead in the monthly reconciliation between Finance and Development.
- Support the Director of Finance in preparing reports for the Executive Management Team.
Qualifications and Skills
- Five years of grant management experience.
- Extensive knowledge of nonprofit budgeting and finance.
- Extensive knowledge of grant processes and practices.
- Experience in grants-level cash flow management.
- Extensive experience with US and foreign government grants required.
- Extensive experience with grants from multinational organizations, US, and foreign foundations required.
- Excellent initiative and ability to work independently as well as part of a team.
- Ability to carry out job duties and work in a cross-functional team environment.
- Excellent interpersonal and communication skills, both written and verbal.
- Must be well organized and detail oriented.
- Advance proficiency in the use of Excel
- Ability and willingness to learn new systems, techniques, and procedures.
Salary and Benefits
This is a full-time position located in the United States or Kenya. Salary range is $70,000-$85,000 (US-based), 3,000,000-4,700,000 schillings (Kenya-based) and is commensurate with experience. PHR offers comprehensive employer-paid benefits, including medical, dental, disability, and life insurance, a retirement savings plan, and generous vacation.
How to Apply
Please email cover letter and resume to email@example.com. Please include the job title of the position you are applying for in the subject line of your email and where you saw this job posting in the email body.
Physicians for Human Rights is an equal opportunity employer. We recruit and hire without regard to race, national origin, religion, gender identity, sexual orientation, prior conviction, arrest history, disability, marital status, veteran status, or age.