Grants Manager and Financial Analyst
For nearly 30 years, Physicians for Human Rights (PHR) has used science and medicine to document and call attention to mass atrocities and severe human rights violations. PHR, which shared in the Nobel Peace Prize for its work to end the scourge of land mines, is poised for even greater growth and impact. As part of that strategy, we are very excited to be recruiting committed activists with a passion for human rights.
One such role will be an experienced grants manager and financial analyst who will be a key resource to senior staff, responsible for monitoring programmatic and financial grant/funder commitments and related reporting to funders; aiding in general financial forecasting and modeling; and instituting new best practices in these areas.
The grants manager and financial analyst is responsible for managing all budgets, grant funding planning and allocations, and funder budget to actual reconciliations. The manager is able to take complex information and financial data and synthesize it for both technical and lay audiences. In addition, the manager is confident working in the detail while appreciating the bigger picture and has the ability to review and cross check work to ensure accuracy while managing multiple tasks and meeting crucial deadlines. The ideal candidate enjoys building complex financial solutions to meet data tracking and monitoring needs and aiding senior management in informed decision making.
Reports to: Controller
Location: Based in New York City, NY.
- Assist with PHR’s annual organizational budget process and track the budget in the accounting system, MIP Abila.
- Forecast the organizational budget based on actual expenses and up-to-date projected costs.
- In partnership with development and program staff, develop financial budgets for grant proposals as they pertain to private foundations, government, and corporate grants for final approval by controller.
- Develop and maintain a detailed system for financial accounting and reporting of expenditures in compliance with grant and project requirements and deadlines; when necessary, propose budget re-alignments.
- Review grants and ensure that appropriate staff are familiar with all relevant contractual requirements to ensure compliance; help program staff monitor their spending progress to ensure funds are spent in a timely manner and in accordance with grant agreements and deadlines; report any significant variances with supporting analysis to the controller in a timely manner.
- Participate in the monthly financial closing process to ensure correct coding in MIP.
- Maintain the staff salary allocation spreadsheet and ensures it is properly recorded in MIP.
- Review travel/meeting/conference budgets prior to events to ensure cost containment and compliance with grant agreements; elevate any concerns to controller as appropriate.
- Review and, with controller’s oversight, allocate consultant expenditures to the appropriate funding source(s) prior to engagement.
- Maintain complete, accurate, electronic consultant and grant contract databases; maintain hard copies when necessary.
- Track grants denominated in foreign currency for available funding due to fluctuations in foreign exchange rates.
- Ensure that federal grant budgets align with the Negotiated Indirect Cost Rate Agreement (NICRA) rate and comply with federal guidelines and restrictions.
- Aid in annual outside audit preparation and, when applicable, A133 audit participation/readiness.
- Perform other tasks as assigned.
- Bachelor’s degree in accounting, finance, or a related field, or satisfactory equivalent of education and/or experience.
- Minimum five years progressive experience in grants and/or budget management and financial analysis in a non-profit setting.
- Knowledge of financial reporting software, and experience with MIP Abila preferred.
- Experienced computer user familiar with Microsoft Office applications; advanced Excel skills mandatory.
- Experience with U.S. State Department grants and foreign government grants highly desired.
- Self-starter who shows initiative and is skilled in anticipating needs and potential issues.
- Outstanding financial management and analytical skills.
- Creative with ability to develop systems to manage multi-year grants across multiple funders and programs.
- Mature, adaptable, resourceful, and detail-oriented with the ability to work both independently and as a member of a team. A good sense of humor is a plus.
- Excellent interpersonal skills, including the ability to work with staff at all levels and represent the organization tactfully and diplomatically.
- Able to plan efficiently, organize, and manage complex multiple projects simultaneously with limited supervision or direction, while meeting deadlines.
- Commitment to administrative financial protocols, policies, and confidentiality.
- A commitment to human rights is essential.
Salary and Benefits
This is a full-time position located in New York City. Salary is commensurate with experience. PHR offers comprehensive employer-paid benefits, including medical, dental, disability, and life insurance, a retirement savings plan, and generous vacation.
How To Apply
Please email cover letter (with salary requirements) and resume to firstname.lastname@example.org. Please include the job title of the position you are applying for in the subject line of your email. Please indicate where you saw this job posting in your cover letter.
Physicians for Human Rights is an equal opportunity employer committed to inclusive hiring and dedicated to diversity in its work and staff.